Job Description

The Junior Controller will be a “roll up your sleeves” numbers wiz to lead the daily payables, receivables, transactions, and payroll to clarify, support, and optimize our financial standing as we lean into our vision. Ultimately, you will own the numbers related to our financial transactions’ accuracy and timely reporting, including payroll.

As our Junior Controller, we expect you to be a self-starter, proactive in every way. You will be an “in-the-weeds” daily accounting practitioner and an essential contributor to our success. You’ll possess a keen intellect and critical eye to set and implement financial strategies to manage and grow the business’s profitability. The successful candidate displays small business administration expertise and business savvy, coupled with strong communication, leadership, and analytical skills. You’ll ask smart questions, take risks, and champion new ideas. While overseeing multiple functions, you will be responsible for executing the policies, processes, and procedures that promote a sound administrative and financial strategy. The Junior Controller possesses advanced Excel skills and the ability to master our project management software for bookkeeping, evaluate the operation’s effectiveness, and identify opportunities for improvement in the workflow for staff utilization and expense management.

You will ultimately have one responsibility: accurately record day-to-day financial transactions of our company.

Objectives of this Role

• Recording and Reporting: Proactively own the posting and processing of daily financial transactions, including sales, purchases, and refunds, as well as verify accuracy of all transactions using the software package Workamajig – quickly recognizing and “figuring out” all discrepancies. Regularly provide reports reflecting balanced, thoroughly reviewed, accurate, and up-to-date financials.
• Details and Resourcefulness: Possess an eagerness to figure things out … and be able to explain it. A quick study with an ability to learn new applications, software, tools, features, and various applications.
• Collaborate with Xavier’s strategic finance partner (outsourced) to ensure critical delineations of responsibilities are understood and consistent messaging on company finances is achieved.

Daily and Monthly Responsibilities

• Prioritize work and resources across functions based on short- and long-term needs, establish priorities, and collaborate with leadership team peers.
• Create reports and presentations that help our CEO and Leadership Team understand and achieve company health, business, and growth objectives.
• Provide weekly data on any open projects such as budget, actuals, variance, and estimated costs remaining to the team responsible for that project workflow.
• Collaborate with the payroll group to ensure that all deductions and payroll activities are compliant with payroll laws.
• Oversee all activities related to state and federal tax compliance issues.
• Assist the Leadership Team in crafting statements of work for customers using a templatized approach. Ensure pre-project profitability considers bill rates, labor, and out-of-pocket or project expense.
• Ensure appropriate financial methodology is 100% documented, identified, and consistently followed throughout the organization.
• Perform general accounting duties for the organization, including but not limited to maintaining the general ledger, coding invoices, setting up new accounts, account reconciliation, and monthly closeout.
• Provide outside auditors with assistance; gather necessary account information and documents.
• Define and implement key performance indicators and strategic objectives for the division and, as appropriate, the entire organization; facilitate measurement of those objectives, reporting results to the executive team.
• Perform other duties as required.

Skills and Qualifications

• 5+ years of small business bookkeeping experience within a marketing agency or organization
• BS required in finance, operations, or accounting
• Expert computing skills include Workamajig, QuickBooks, MS Office Professional tools, or equivalent software
• Proactive. Proactive.
• Personable and direct; Responsive and flexible
• Works well remotely, self-paced, and self-managed yet accountable for results
• Experience with learning new software and creating internal procedures
• Thorough knowledge of accounting and financial procedures
• Experience and understanding of accounting software
• Knowledge of iOS as well as Google, Apple, and MS Excel
• High integrity, with a sense of humor, and doesn’t take themselves too seriously
• Invests in fully getting to know our story, company, people, and industry

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Job Description

The Director of Operations will oversee and drive the smooth execution of the day-to-day activities of the company with a high level of organizational support. The Director of Operations works to protect the organization and its employees by developing and implementing efficient operations and cost-effective systems to meet the current and future needs of the organization. They possess a keen intellect and critical eye to set and implement strategies that will manage and grow the business’s profitability. The successful candidate in this role displays operations expertise and business savvy, coupled with strong communication, leadership, and analytical skills. They ask smart questions, take risks, and champion new ideas.

Duties/Responsibilities

• Lead coordination and integration of efforts among operations, client services, creative services, and technology to produce smoother workflow and more cost-effective business processes; runs business reviews and post-mortems as needed.
• Work with the leadership team to brainstorm tools and processes to help increase efficiencies in key operational areas such as workflow, prioritization, scaling initiatives globally, resourcing, and team communication to help us stay on track in achieving goals and priorities that ladder up.
• Design and up-level quantitative and qualitative metrics, guidelines, and standards by which the company’s efficiency and effectiveness can be evaluated; identifies opportunities for improvement.
• Review, analyze, and evaluate data, identifying trends and providing recommendations for business procedures to leverage strengths and address gaps.
• Develop dashboards and measurement reports for regular updates on effectiveness for key stakeholders; include in both internal/external presentations
• Align with vision and in turn develop frameworks, tools, and resources to aid in vision implementation to improve day-to-day operations and impact of team efforts.
• Validate the activities of each department to plan, direct, control, implement, evaluate, monitor, and forecast budget and resources to achieve financial objectives.
• Provide internal/external communication and explain new directives, policies, or procedures.
• Project a positive image of the organization to employees, customers, industry, and the community.
• Improve service and satisfaction through policy and procedural changes to ensure people feel heard and valued and their needs are more than met.
• Manage global vendor relationships, MSAs, SOWs, and POs.
• Perform other related duties as assigned.

Required Skills/Abilities:  

• Thorough understanding of practices, theories, and policies involved in business and operations
• Works effectively in the face of ambiguity, shifting priorities, and rapid change
• Able to work within a global operating model, including virtual and distributed cross-functional teams, with the flexibility to work across different time zones
• 5 years in agency operations leading cross-functional initiatives and projects, with a focus on process improvement, data analysis, tool assessment, and implementation in a deadline-driven environment
• Capacity to rapidly identify issues, communicate immediately and effectively, and work to resolution
• Loves to keep things simple, clear, and concise with agile problem-solving to help us work better and faster
• Constantly curious and a lifetime learner able to digest a lot of information and help distill it down to ensure alignment to program priorities
• Excellent analytical, decision-making, and problem-solving skills.
• Exceptional team player with superior managerial and diplomacy skills
• Articulate spoken and written communications as well as receptive listening skills
• Extremely proficient in Microsoft Office Suite or related software
• Superior organizational skills and attention to detail

Education and Experience: 

• Master’s degree in Business Administration preferred

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Are You the Remedy for Brands Afflicted by the Status Quo?

If you have an amazing portfolio that is full of integrated marketing campaigns in the pharmaceutical healthcare space, we’d like to chat about an exciting opportunity to join our virtual creative team.

We’re looking for a Creative Director (Copy) who understands what it takes to write and produce bold creative in promotional/consumer and professional healthcare marketing—riding the edges of the box. The ideal candidate is a creative thinker with excellent promotional writing and research skills to help us craft bold and evocative marketing messages, advertising copy, brand strategy, and campaigns that authentically engage healthcare audiences. This Creative Director has copywriting expertise and is a proven creative leader who can lead others and do it themselves. This high attention to detail, consumer and professional healthcare marketing expertise, and copywriting savvy will create success in assigned work streams and ensure that you and everyone on your team meet strategies, expectations, deadlines, and budget constraints.

The Creative Director (copy) must be an expert in writing and translating client briefs into bold and evocative creative solutions by both executing, partnering, and/or selecting the best talent to deliver high-quality across the spectrum of media—from print to digital and presentations.

Apply Now

Are You Purpose-Driven and Service Minded?

If this sounds like you, we’d like to chat about an exciting opportunity to join our virtual client services team. We’re looking for a Client Services Manager with pharmaceutical marketing expertise and client service savvy.

You are responsible for cultivating relationships, actively listening, and identifying opportunities to deliver exceptional service. You will be creating project scope, timelines, budgets, briefs, and success markers, all while providing high-touch services.

This position requires project planning knowledge, execution, and collaboration through our project management software. You will be the go-to for communicating project status, regulatory needs, and timelines to clients. In addition to being a master of communication and service, the Client Services Manager must be highly detail-oriented and possess advanced problem-solving and presentation skills to ensure the client projects are executed flawlessly and meet KPIs.

The role is influenced by the demands of fast-paced agency life with equal importance on being on-brand, on-budget, and on-time while complying with regulatory guidelines and processes.

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We Are Looking for a Copywriter Brilliant in Both Hemispheres. Right-Brain Innovation. Left-Brain Logic.

If this sounds like you, we’d like to chat about an exciting opportunity to join our virtual creative team. We’re looking for a copywriter who understands pharmaceutical marketing. The ideal candidate is a creative thinker with excellent promotional writing and research skills to help us craft bold and evocative marketing messages, advertising copy, promotional training materials, and digital content that authentically engages our brand’s healthcare audiences.

The role of a copywriter is influenced by the demands of fast-paced agency life with equal importance on creativity, being on-brand and on-time, and considering regulatory guidelines—details and organization matter.

As a vital member of the creative team, you’ll need to translate complex details of various therapeutic areas to create copy and content that motivates sales reps, HCPs, and patients. You will need to thoroughly understand each client’s industry, products/services, branding, and marketing goals.

Expect to work closely with the client, strategy, and design teams to brainstorm ideas, execute on the copy concepts, and develop targeted strategic messaging. Thorough research, annotation, and key stakeholder interviewing skills are required. The most successful copywriter will learn quickly with a versatile writing style.

Please share samples of your work.

Apply Now

Is Flawless Execution Your Endgame?

If so, we need to talk. We are looking for an editor who understands pharmaceutical marketing and possesses a mastery of English grammar rules, punctuation, and AMA style and brand guidelines. You should have strong knowledge of scientific and medical concepts and thoroughly understand each client’s industry, products/services, branding, and marketing goals.

This role is influenced by the demands of fast-paced agency life with equal importance on accuracy, being on-brand and on-time, and maintaining familiarity with FDA, EU, and other relevant guidelines and industry standards to ensure that assets meet or exceed brand and regulatory requirements and guidance.

This fast-paced role requires reviewing and editing promotional content for scientific/medical accuracy, grammatical standards, and brand consistency. You must write or rewrite content where you find necessary or as directed by the regulatory process. It will be critical to fact-check content and enforce editorial standards.

As a vital member of the marketing team, you’ll understand the complex details of various therapeutic areas and contribute to bold and evocative solutions that motivate sales reps, HCPs, and patients and their caregivers.

Do You Create Along the Edge of the Box?

If this sounds like you, we’d like to chat about an exciting opportunity to join our virtual creative team. We’re looking for an Art Director with an eye for design, a strategic mindset, attention to detail, and  healthcare marketing expertise. Can you create bold and evocative creative solutions that provide results? Join a team of thinkers and doers, you will bring a mix of design expertise and business understanding to the position, promoting our company and that of our valued clients. Manage the effectiveness and deliverables of the creative projects and creative partners to be on point and on time. Collaborate with the team and be someone that can inspire others, taking creative to a new level as we continue to grow.

In addition to being an Adobe Creative Suite master, the Art Director must be able to think along the edges of the box and execute in various mediums to authentically connect with our audiences.

The role is influenced by the demands of fast-paced agency life with equal importance on creativity, being on-brand and on-time, and always considering regulatory guidelines.

Please share samples of your work.

Apply Now